Milton Free Public Library Meeting Minutes

Town of Milton - New Hampshire Free Public Library Meeting Minutes - Compiled Form Important Note: If you wish "Certified" copies of Meeting Minutes you must get them at the Town Hall. All minutes at this site MUST be considered DRAFT MINUTES
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January 19, 2008	Minutes Present: Les Elder (chairman), Jennifer Palmatier (secretary), Justin Mayrand (treasurer), Betsy Baker (librarian), Mike Beaulieu Mr. Elder called the meeting to order at 10:05 a.m. Old Business: 1) Bathroom renovation a) The trustees and the contractor (Mike Beaulieu) reviewed the work done to date. Mr. Beaulieu said that he planned to repair the holes in the ceiling and urethane the threshold. He would like direction from the trustees as to any further work they would like done on the bathroom. He noted that due to the tight fit in the hallway between the stairs and the wall, the bathroom is not handicapped accessible unless the other bathroom door is made functional. b) The trustees requested that Mr. Beaulieu remove all the paint from the door hardware (both doors) and the nooks & crannies in the old doors. He should then smooth down the doors and cover them with a satin clear coat. They would also like a handicap threshold added to the second door. Mr. Beaulieu will review the costs of this change order and see if they fit into the budget of the original PO. If not, the trustees will have to cut an additional PO or change order. c) Mr. Beaulieu noted that the town has not yet paid him for his latest invoice. Mr. Mayrand moved and Mrs. Palmatier seconded that the trustees make sure he is paid $2,670 on PO 7533 for the bathroom work done to date. Motion passed 3-0. d) Mr. Beaulieu noted some interesting surprises that occurred during the renovation (none of them involving old documents): i) When the wainscoting was removed, much of the lathwork wanted to go with it and had to be stapled into place. ii) The mirror had been glued solidly to the wall, and the plaster pulled off with the mirror. Mr. Beaulieu had to replaster that section of wall. iii) None of the valves to any of the plumbing held (they all leaked), so he had to replace them all. iv) Note: the piping to the upstairs room is now “Pex” piping, which can expand to five times its diameter without bursting. This means that water can be piped upstairs, and if the pipes freeze, they won’t burst. e) After Mr. Beaulieu left the meeting, the trustees realized that they had forgotten to ask him to sand and paint the casing around the second bathroom door. Mr. Elder will contact him and ask him. 2) Front door/transom replacement a) Mr. Elder has asked John Waitner for a payment schedule for the door work. b) Mr. Elder moved and Mr. Mayrand seconded that upon receipt of the payment schedule, the trustees will release the appropriate funds ($3,181.25) from the Capital Reserve Fund. Motion passed 3-0. 3) Frozen Funds a) Mr. Mayrand asked if the selectmen have unfrozen (melted?) the library budget. Ms. Baker said, no, not as far as she knew. Mr. Elder said he’d check with the selectmen. b) Mrs. Palmatier reported on the outcome of the meeting with the selectmen, trying to get leftover 2007 library funds encumbered into 2008. Basically, the town overspent their overall budget due to road repairs due to flooding, many November/December snowstorms, and a fire engine, so the library funds had to be used to help the town’s bottom line. 4) Librarian’s Report a) Ms. Baker says that the library is working with the Elementary School to publicize their “Star Student” program. This is a program to “catch students doing something right” and rewarding them for it. Each month one of the Star Students will be chosen at random and be allowed to choose a theme for the library’s monthly display. This month’s student is Natasha Armstrong, and she wanted a display on dogs. Placards explaining the Star Student program and telling a little about Natasha are displayed with the books. b) The MFPL is the official repository of all documents relating to the Applebee Landfill cleanup issue. Anyone wanting any information on this subject can come to the library to see all the public records of the town and state. c) Ms. Pollock has been working diligently on updating the patron’s list. As it has not been reviewed for at least six years, this will definitely be a long-term project. d) Book cataloguing is on hold since the library has no more bar code stickers and the budget is apparently still frozen. e) Ms. Baker is applying for the Libri book grant. We cannot receive funds from them if we have won a grant from them recently. Mrs. Palmatier will look up when was the last time the library has won this grant. f) Ms. Baker is also applying for the Bill and Melinda Gates computer grant. The library can apply online, but appears to be having software compatibility issues. Mr. Mayrand said he’d straighten it out after the meeting. 5) Treasurer’s Report a) No report – the accounts are still frozen. 6) Mr. Elder moved to accept the revised minutes of January 5, 2008. Mr. Mayrand seconded. Motion passed 3-0. 7) Mrs. Palmatier has not been successful at contacting Downeast Oil about the whistle pipe, so Ms. Baker will take over that task. 8) New Business 9) Capital Reserve Fund Warrant Article a) None of the trustees were able attend the public hearing on the warrant article. The Budget Committee voted to not support the article. The trustees agreed to publicize to the voters the library’s need for this money. Mr. Elder moved and Mr. Mayrand seconded to adjourn the meeting at 10:55 a.m. Motion passed 3-0. Next Meeting The next meeting of the Milton Free Public Library trustees will be at 10:00 a.m. on February 23 2008, in the library. Approval of minutes: ______________________________________________________ Les Elder, chairman ________________________________________________________ Justin Mayrand, treasurer ________________________________________________________ Jennifer Palmatier, secretary
January 5, 2008	Present: Les Elder (chairman), Jennifer Palmatier (secretary), Justin Mayrand (treasurer), Betsy Baker (librarian). Susann Foster Brown (president, FOL), Bette White (treasurer, FOL), John Waitner Mr. Elder called the meeting to order at 9:05 a.m. Old Business: Front Door Replacement The trustees discussed proposals received from Mike Beaulieu and John Waitner (of Colonial Period Renovators). Both were very close in price, and the trustees agreed that both contractors are very competent and professional. However, the trustees decided to go with Colonial Period Renovators because the design of the doors more closely matches the original doors that the building had in the late 1800’s. The trustees asked John Waitner why he offered options of fir and oak. He said most doors are fir, but if they won’t be painted we may want to use oak. The trustees want painted doors. Mr. Waitner asked how much insurance liability does the town require. He has $1,000,000 but is about to renew his insurance and can go higher if necessary. Mr. Elder said that he’d check with the town administrator, but the existing limit is probably adequate. Mr. Mayrand expressed a concern about how the library will pay for the new doors, if the town selectmen have not encumbered the 2007 money as requested. Mrs. Palmatier replied that the Capital Reserve Fund is allocated to building renovation and restoration; the money can come from there. Mr. Mayrand moved and Mrs. Palmatier seconded to have Colonial Period Renovators replace the front doors and transom per quotes 11-705 (for doors, $2,631.25) and 11-707 (for transom, $550.00), pending insurance liability amount approval by the town administration. Funding will come from the MFPL Capital Reserve Fund. Motion passed 3-0. Bette White noted that the Milton Energy Committee can do an energy audit of the library. Mrs. Palmatier requested that “before” and “after” audits be done, so that the trustees can get a feel for how much energy improvement the repairs provide. Mr. Mayrand asked if the Committee can get the library free or inexpensive compact bulbs with globes on them, for the ceiling lights. Mrs. White replied that the Committee is working with GE on bulb discounts; they’ll see what they can do. Window Replacement John Waitner passed out a revised window quote with each set of windows broken out by cost, and prioritized by need for repairs. Total cost would be $18,000+, but the windows can be repaired/replaced a few at a time, as funding permits. Mrs. Palmatier stated that she’d like to see more than one quote for such a major project. The other trustees agreed, although not many companies have been willing to look at it. Mr. Elder will continue to look for other possible contractors. Librarian’s Report Ms. Baker reported that Mike Beaulieu feels that more work needs to be done in the bathroom for handicap accessibility. Mr. Elder will ask him to come to the next trustee meeting to discuss it in detail. The NH State Library is presenting two free workshops on “Preservation Planning”, to help libraries prioritize and address their preservation needs. Mrs. Palmatier plans to attend one of them. The Robert and Karin Finlay Foundation has a membership challenge for NH libraries and museums. The top three institutions who increase their membership the most will receive $25,000! Mrs. Palmatier agreed to enter the MFPL in the contest, if only to make it more active in the state. No fan fiction entries have arrived, but probably most of them will be right at the deadline. Many students are working on them. Ms. Baker is still working on resurrecting the Book Club. She is planning on the next book to be Fahrenheit 451 by Ray Bradbury. Ms. Baker requested $13 for the CHILIS conference, although the budget is officially still frozen. The trustees agreed to it – Mrs. Palmatier will donate the money, if necessary. The staff has temporarily stopped cataloguing books, since the new bar code reader can’t read the state bar code. Ms. Baker requested Mr. Mayrand’s technical assistance to straighten out the problem. Since there is no cataloguing, the staff is working on updating the patron list and inputting the data into the computer. This is very laborious and involves many phone calls to verify status and addresses. Treasurer’s Report The budget is still frozen, even though it is now FY2008. Mr. Elder will attend the next selectmen’s meeting to find out what is going on. The 2007 excess funds were not encumbered as was requested in the December 22 MFPL trustee minutes. The minutes were not turned in before the selectmen’s meeting due to confusion as to how many signatures were needed. Mrs. Palmatier and Mr. Elder will attend the next selectmen’s meeting to try to get the money. New Business Friends of the Library The trustees discussed with the FOL their appreciation for the group, and their wish for it to be more closely involved with library projects and decisions. Some possible FOL projects for 2008 include publicizing the need for the warrant article to pass (pay for energy-efficient windows and doors!) and acquire more/nicer bookshelves (maybe have the woodworking classes at Nute make them?). Mr. Mayrand’s business has donated a scanner to the library. He stated that he will loan a computer and software to enable the FOL to start scanning the old school documents. Mrs. Palmatier said that she would try to get her daughter Genie to volunteer to do some scanning. Ms. Foster Brown said the FOL would be willing to pay for a few hours of her time to set up everything and start the scanning work. Mrs. Palmatier said that she “recused” herself from that decision – she had a conflict of interest, being a trustee, a Friend of the library, and a mother! Mrs. White stated that she would like to see more publicity for the Friends of the Library. Ms. Foster Brown said she will do a poster to go up in the library, and maybe around town. Mr. Mayrand moved and Mr. Elder seconded to accept the meeting minutes of 12/22/2007. Motion passed 3-0 Mr. Elder moved and Mrs. Palmatier seconded to adjourn the meeting at 11:03 a.m. Motion passed 3-0. Next Meeting The next meeting of the Milton Free Public Library trustees will be at 10:00 a.m. on January 19^th 2008, in the library. Approval of minutes: ______________________________________________________ Les Elder, chairman ________________________________________________________ Justin Mayrand, treasurer ________________________________________________________ Jennifer Palmatier, secretary
December 22, 2007	Present: Les Elder (chairman), Jennifer Palmatier (secretary), Justin Mayrand (treasurer), Betsy Baker (librarian) Mr. Elder called the meeting to order at 9:00 a.m. 2007 Budget Review: As of December 21 2007, the MFPL has spent $34,280.77 of their $44,861 budget. About $5,500 of this savings was due to operating several months without a library director, and several additional months short a library aide. The Operating Supplies line item also was under budget (by almost $1,800) due to lack of a library director to order the supplies. Mrs. Palmatier asked the librarian if she had finished all her planned purchases of loan materials (books, magazines, audio-visual items) for the year. Ms. Baker replied “No”; that she had stopped ordering when the selectmen put out the budget freeze. Mr. Elder said that he would verify if the selectman have since lifted the freeze; if so, Ms. Baker should place her remaining purchase orders before the end of the calendar year. The Custodial Service line item was under budget by $1,690. This was because the cleaning service has only been coming every other week, when they should come every week. Mrs. Palmatier will contact the service and change the schedule. Too much grit and snow are tracked into the library to be only cleaned twice a month. The 2007 Expenditure Report shows $1,234.56 encumbered funds in the Operating Supplies line item and $142 encumbered funds in the Supplies line item. Mr. Elder will verify that these funds are from 2006. If so, they will be charged before 2007 line items are charged. Mr. Mayrand moved and Mr. Elder seconded that any money left unspent in the Operating Supplies line item (01-4550-630) as of December 31^st 2007 should be encumbered to that same line item in the 2008 budget. Motion passed 3-0. Mr. Elder moved and Mrs. Palmatier seconded that any other money left unspent in the Milton Free Public Library General Fund as of December 31^st 2007 should be encumbered, to be used only for door and window renovations or replacements. Motion passed 3-0. Old Business: Bathroom Renovation Mike Beaulieu has almost finished the bathroom renovation. Some paint stripping and varnish application are the only loose ends. Mr. Elder will verify that Mike submits all his invoices before the end of the year, and that they get charged to the correct funds. Front Door Replacement The trustees discussed various door repair/replacement estimates from John Waitner of Colonial Period Renovators. The four options were: Restore existing doors and panic hardware, replace closer and weatherstripping. $1,750 Restore existing doors. Replace panic hardware, closer, and weatherstripping. $3,000 Replace existing doors with similar standard doors. Install new panic hardware and closer. This would have single-pane glass and new weatherstripping. $3,050 Replace existing doors with new custom-made (due to odd size) wooden replications. Doors will contain insulated glass. $3,547 Mr. Mayrand and Mr. Elder would like to replace the doors for energy-efficiency reasons. Apparently insulated glass cannot be installed into the existing doors, due to geometry reasons. Mrs. Palmatier agrees that energy efficiency is the most important consideration for the long run, but would like to not make any hasty decisions. The trustees agreed to discuss this further at the January meeting. Window Replacement John Waitner of Colonial Period Renovators also gave a quote for renovating all the windows in the building. He proposed using the same frames but installing new double-glass (insulated) panes in them. He would also either re-install the storm windows, which were not done properly, or remove them and install storm windows on the inside. He recommends installing inside storms because the complex molding for the outside window framing makes it difficult to properly seal outdoor storm windows. He quoted $18,000 for this work. This does not include extra labor needed for “unforeseen repairs” (i.e. discovering that a sill is rotted out, etc.). New Business Mr. Mayrand noticed that when the oil company moved the fill pipe for the heating oil, they did not move the whistle stop. The two should be about 15” from each other, and they are more like 15 feet. Mrs. Palmatier will contact the company and have them move the whistle stop. Mr. Mayrand moved and Mr. Elder seconded to adjourn the meeting at 9:50 a.m. Motion passed 3-0. Next Meeting The next meeting of the Milton Free Public Library trustees will be at 9:00 a.m. on January 5^th 2008, in the library. Approval of minutes: ______________________________________________________ Les Elder, chairman ________________________________________________________ Justin Mayrand, treasurer ________________________________________________________ Jennifer Palmatier, secretary
November 10, 2007	Present: Les Elder (chairman), Jennifer Palmatier (secretary), Justin Mayrand (treasurer), Betsy Baker (librarian) Mr. Elder called the meeting to order at 9:06 a.m. Librarian’s Report: · The bell tower still has a leak that resists all efforts at repair. The Public Works Department is getting a repair quote from Mike Beaulieu. · Ms. Baker has broached the subject of new front doors with Mike Beaulieu. He estimated that it would cost about $2,200. The trustees agreed to take it under advisement. · The Friends of the Library and the Public Works Department have discussed the removal of the nearly-dead maple tree in front. This project probably won’t be tackled until spring. · At Ms. Baker’s request, the Friends are sponsoring a “fan-fiction” writing contest, where students write original short stories involving their favorite characters in published literature (either straight prose or “manga”). There will be two $125 prizes, for the best high-school and best middle-school story. Members of the Friends will act as judges. The deadline for story submission is January 15^th and the prizes will be awarded at the Winter Carnival. · Ms. Baker is reviving the book discussion group, which has been dormant for about five months. November’s book is The Alchemist by Paulo Cuelo, and the group will meet on November 30^th. · The library has expanded its hours on Wednesday and Friday. Previously it was open 19 hours per week, now it is open 25 hours per week. · Plans for the future: children’s story time on Wednesday evenings, rotating book/object displays done by children with a hobby or interest they’d like to share, winter/Christmas party for local children. Treasurer’s Report: · Mr. Mayrand gave the checking account information to Kathy Picard for the annual audit; it went smoothly. · The library has completed 83% of calendar year 2007 (to the end of October), and used up 63% of the budget. This means that as of Halloween, the library expenses are about $8,900 below budget. Mrs. Baker noted that at least $2,000 of recent expenditures is not on the report; the November report will show them. 2007 Budget Review: · The “Salary” line is well below budget due to employee turnover: for several months the library operated short-handed, and the new hires do not make as much money as the previous experienced employees. · “Contracted services” are below budget, but a large Sagebrush software support bill is due to arrive in December, as well as a November bill for an operating system upgrade. · “Custodial services” are below budget. The 2007 budget called for the janitor to clean weekly, but she has been coming in every two weeks. Ms. Baker says that it shows, and we need to have the building cleaned each week. Mrs. Palmatier will contact the janitorial service. · The “Electricity” line is already over budget, and there are two more months to go. Rates just keep going up! · “Heat” is a little under budget, but two cold months are coming up, probably all the money will be used. · The “Telephone” line is a little over budget, due to Ms. Baker’s continuing efforts at doing joint projects with other libraries (even Farmington is long distance from Milton Mills!). · The “Supplies” line is under budget. This is because money was allocated for the summer reading program. The trustees hired Ms. Baker too late in the season for her to set up a really strong program, and the money didn’t get used. It will probably go to pay electric bills. · “Operating Supplies” is under budget, but Ms. Baker says that a major order she placed doesn’t show on the report. · “Equipment Purchase” is under budget, but it doesn’t show the bar code scanner that has just been purchased. · “Mileage/Travel” and “Membership Dues” are both under-expended, but this is only about $100. · “Miscellaneous” is over-expended. This is due to “library director wanted” ads that were put in the papers. One item for $180 of security services needs to be moved to “Contract Services”. Mr. Mayrand will contact Kathy Picard about this. · The trustees agreed that for 2007 the Milton Free Public Library will be below budget, and have excess money to turn back to the town. The main reason for the low expenses is the staff turnover resulting in less salaries paid and fewer library programs administered. The trustees will review again in December. New Business · 2008 Budget ° Mr. Elder noted that he had spoken with Ms. Arnold (chair of the Budget Committee) about discussing the library budget. He got the impression from her that the trustees didn’t really need to come to the Budget Committee meeting, since the library budget is small and hasn’t changed much. Mrs. Palmatier replied that she had recently received a phone call from Ms. Arnold stating that upon review, the Budget Committee had some questions that need clarification from the trustees. All the trustees were agreeable to attending at the Budget Committee’s convenience. Ms. Baker asked that if it were possible, to have the library on the agenda at a Thursday meeting, so that she may attend as well. Mrs. Palmatier said she would see what she could do. ° Mrs. Palmatier noted that the Budget Committee was concerned about the size of the 2008 salary line item, since the current employees are new and are at a lower pay rate than the previous ones. Good point! said Mr. Mayrand. The trustees reviewed old minutes and discovered the reason for the discrepancy. In 2006, the library director was given a large raise to bring her pay in line with her education and with the salaries of other local library directors. The trustees requested that the 2007 salary budget be $23,094 to cover this raise. Since the town voted for the default budget, the salary line item was reduced to $20,370 in 2007. The trustees initially pulled money from other line items to cover salary, but then the library director resigned, and eventually a new one was hired. This reduced the expenses for salary. For 2008, the trustees stayed with the same salary line item as 2007. The library is open 49 weeks per year. If the library director and the aides are given 3% pay raises in 2008, and the director works 21 hours/week while the aides work 19 hours per week, the total salary for 2008 will be $20,288.94. The trustees realized that they had miscalculated their budget request by $81.06. · 2008 Goals The trustees repeated the goals for 2008: ° Start replacing windows. There is now $15,000 in the trust fund, and that is enough to do seven to twelve windows. ° Repair or replace the front doors. They have holes in them, don’t close properly, and let in a draft. They are energy inefficient and a security risk. ° Drastically increase the DVD/video collection. Many patrons want to see more DVDs; the collection is very popular. ° Get firm costs on making the second floor handicapped-accessible. · Fundraising Mr. Elder would like to lead an appeal drive for corporate sponsors to donate funds for handicap-accessibility. Mrs. Palmatier agreed that this would be a good thing to do, but that all the trustees must collaborate on the wording of the letter, and the methods for asking for funds. Mr. Elder agreed that it would be a “group project”. Mr. Mayrand moved and Mrs. Palmatier seconded to reimburse Mr. Elder for the cost of stamps, envelopes, etc. out of the library checking account. Motion passed 3-0 Mr. Mayrand moved and Mr. Elder seconded to adjourn the meeting at 10:32 a.m. Motion passed 3-0. Next Meetings Saturday December 8^th at 10:00 a.m. in the library Saturday December 22^nd at 10:00 a.m. in the library. Approval of minutes: ______________________________________________________ Les Elder, chairman ________________________________________________________ Justin Mayrand, treasurer ________________________________________________________ Jennifer Palmatier, secretary
October 20, 2007	Present: Jennifer Palmatier (secretary), Justin Mayrand (treasurer), Betsy Baker (librarian) Mr. Mayrand called the meeting to order at 1:24 p.m. Mr. Mayrand moved and Mrs. Palmatier seconded to accept the minutes of the previous meetings as written. Motion passed 2-0. Mrs. Palmatier moved and Mr. Mayrand seconded to go into non-public session per NH RSA 91-A:3 II(a) at 1:30 p.m. Motion passed, 2-0. Mrs. Palmatier moved and Mr. Mayrand seconded to come out of non-public session per NH RSA 91-A:3 II(a) at 1:40 p.m. Motion passed, 2-0. New Business · Mrs. Palmatier moved and Mr. Mayrand seconded to confirm Bess Rowden as the new library aide as of October 15^th, 2007. Motion passed 2-0. (Note: salary details were established in the non-public meeting minutes of 10/06/2007.) · Ms. Baker requested to increase the library hours, now that she has a full complement of aides. Mrs. Palmatier stated that as long as the hours don’t exceed the budgeted time for the staff (23 hours for library director, 21 hours for aides), the hours may be expanded. Mr. Mayrand agreed. · Ms. Baker would like to get the front doors repaired as soon as possible. Mr. Mayrand directed her to get a quote from Mike Beaulieu for the work. · Mrs. Palmatier brought up concerns from the Friends of the Library. Susann Brown, president, feels that the FOL is stagnating and that there is little outside interest in the group. Mrs. Palmatier felt that if the Friends had some concrete goals to work towards rather than a generic “help the library”, it might get some additional active members. Mr. Mayrand agreed, and Mrs. Palmatier will discuss it with the FOL. · Mrs. Palmatier mentioned concerns with the ¾-dead maple tree in the front yard. The FOL has been trying to save it, with no luck. Mrs. Palmatier will check with Pat Smith about getting it taken down. · Mr. Mayrand stated that the trustees need to review the library goals, now that the bathroom is finally being renovated. His personal list is for: o New windows o Handicapped accessibility for the second floor o Air Conditioning o Publicity/Marketing of the library offerings o Increased DVD offerings Ms. Baker noted that she is improving the DVD library already, and that extra money has been added to the 2008 budget for this purpose. Mrs. Palmatier lamented the difficulty in getting quotes from contractors when all the trustees work full-time. She agreed that the windows are a priority, since the library has been saving up for replacements for some time now. Ms. Baker stated that the library needs to be able to use the second floor, as it is running out of space in the children’s area. The trustees agreed that this will be on the agenda for the next meeting. Mr. Mayrand moved and Mrs. Palmatier seconded to adjourn the meeting at 1:57 p.m. Motion passed 2-0. Next Meeting The next meeting will be on Saturday November 10^th at 10:00 a.m. in the library. Approval of minutes: ______________________________________________________ Justin Mayrand, treasurer ________________________________________________________ Jennifer Palmatier, secretary
October 06, 2007	Present: Les Elder (chairman), Jennifer Palmatier (secretary/treasurer), Justin Mayrand (treasurer), Betsy Baker (librarian) Mr. Elder called the meeting to order at 10:10 a.m. Librarian’s Report · Attendance continues to climb at the library. There are 18 new patrons so far for 2007. · The librarians are re-arranging the children’s area to make it more interesting and accessible for the children. · The summer program went well, although some events had higher attendance than others. The children enjoyed themselves and read many books. · Ms. Baker is planning on having a book sale at the inaugural Milton Harvest Day (October 27^th). She is also planning a story hour during the festival. Since the event is in the afternoon, the library will be open for extended hours on this day. · The Milton Department of Public Works found the roof leak in the tower. It is at the very tip of the roof! Geordie is going to try to repair it from the inside if possible. · Ms. Baker has put in a work order for the DPW to scrape the paint off the transom glass. Naturally, this is a low-priority request. Treasurer’s Report · The library is on-track with the 2007 budget. Based on the end-of-August budget report, the library has used 2/3 of the budget in the first 2/3 of the year. · On October 4th the selectman accepted the 2008 budget request for the library. OLD BUSINESS Bathroom Renovations · Mike Beaulieu has started work on the bathroom. He has removed the appliances and exposed water pipes. New beadboard and molding have been installed, and he has started on the floor installation. Ms. Baker is not sure when the work will be completed. · After some aesthetic discussion, the trustees agreed to have Mike paint the bathroom to match the main downstairs room (cream and tan). NEW BUSINESS Computer Equipment · The last thunderstorm damaged some computer equipment. Justin recommended adding the internet cable to the surge protection system. He also said that the storm damaged the router and it needs replacing. Finally, he said that the printer has died and must be replaced. · The trustees and librarian discussed what type of printer to get. Replacing ink cartridges is very expensive. The trustees agreed to look at the costs of a color laser printer, since patrons print out many pictures (especially students for school projects).· Mr. Elder moved and Mrs. Palmatier seconded to get a quote from Justin Mayrand for a new router and new printer, as well as additional surge protection equipment. Ms. Baker is authorized to issue a P.O. based on the quote. Motion passed 3-0. At 10:30 a.m., Mr. Mayrand moved and Mr. Elder seconded to go into non-public session per NH RSA 91-A:3 II(a). Motion passed 3-0. At 10:55 a.m. Mr. Elder moved and Mr. Mayrand seconded to go out of non-public session per NH RSA 91-A:3 II(a). Motion passed 3-0. Mr. Elder moved and Mrs. Palmatier seconded to adjourn the meeting at 10:58 a.m. Motion passed 3-0. Approval of minutes: ______________________________________________________ Les Elder, Chairman ________________________________________________________ Jennifer Palmatier, Secretary ________________________________________________________ Justin Mayrand, Treasurer
December 28, 2005	Public Minutes of the Milton Free Public Library Trustees December 28, 2005 at Milton Free Public Library Present: Les Elder (chairman), Jennifer Palmatier (secretary/treasurer), Megan Sprague (librarian) Mr. Elder called the meeting to order at 6:00 p.m. Treasurer’s Report · The library has $2,831.21 left in the 2005 budget. The town has not yet received the December oil and phone bills, which will be about $700. · There is $1,231.19 in the checking account, with $4.00 from the “Guilt Jar” to be deposited. Budget · The janitors have completed the end-of-year grand cleaning. Mr. Mayrand and Ms. Sprague have not yet ordered the chairs and rotating book stand because they couldn’t find the right kind. · Mr. Elder moved and Mrs. Palmatier seconded to encumber any remaining money from the 2005 budget into 2006 line item “Library Miscellaneous”, 01-4550-890. Motion passed 2-0. Mr. Elder moved and Mrs. Palmatier seconded to adjourn the meeting at 6:15 p.m. Motion passed 3-0. Next Meeting The next meeting will be on Wednesday January 11^th at 6:00 p.m. in the library. Approval of minutes: ______________________________________________________ Les Elder, Chairman ________________________________________________________ Jennifer Palmatier, Secretary-Treasurer
December 7, 2005	Public Minutes of the Milton Free Public Library Trustees December 7, 2005 at Milton Free Public Library Present: Les Elder (chairman), Jennifer Palmatier (secretary/treasurer), Justin Mayrand (trustee), Megan Sprague (librarian) Mr. Elder called the meeting to order at 6:04 p.m. Treasurer’s Report · The library has approximately $6,000 left in the 2005 budget (less bills that have not yet been posted). · Most of the line items are underspent. The electricity line item was double what had been budgeted. The trustees i