Milton Townhouse Restoration Advisory Committee

Town of Milton - New Hampshire Milton Townhouse Restoration Meeting Minutes - Compiled Form Important Note: If you wish "Certified" copies of Meeting Minutes you must get them at the Town Hall. All minutes at this site MUST be considered DRAFT MINUTES
Date:
	January 16, 2008 Chairperson Valente opened the Regular Meeting of the Advisory Restoration Committee at 5:30 PM. Present: Doreen Valente, Chairperson, Rusty Martin, Bonnie Dunton Excused: Leo Lessard, Vice Chairman, Claire Williams, Anne Clark Also Present: Emery Booska, Bob McKinley, Polly and John Katwick, Gloria Martin, John Waitner, Representing Colonial Period Renovators, LLC, Ed Ryan, Town Administrator and Tom Gray Chair Valente led the meeting in the Pledge of Allegiance. FEBRUARY 17, 2008 DINNER REVIEW Chair Valente said we have received more donations one from David Paey and another from The Trustees of the Trust Funds bringing the total of $2,228.95 in the Townhouse account to date. There was a short discussion of grants that need to be addressed. Chair Valente introduced the Town’s new Administrator, Ed Ryan to the committee members and the audience. Ryan said he is really interested in this project and is willing to assist the committee with this project. There was a general discussion about the Spaghetti Dinner the Committee is hosting at the Emma Ramsey Center recreation room on February 17, 2008. COLONIAL PERIOD RENOVATIONS, LLC Chair Valente introduced John Waitner, Representing Colonial Period Renovations, LLC, to discuss the process going forward. Waitner said he would secure the windows, remove the sashes, build crates to store the window panes inside the Townhouse then restore each sash and window using a “T-one-11” material for each, individually. Waitner said a blacksmith could also be utilized in the restoration of the old hardware on the shutters. There was a general discussion of the project among the members and residents in the audience. John Katwick recommended setting up a detail process for the removal of bats, storing the windows and putting quotes together for the immediate needs of the building in order to go forward. Waitner said the shutters need to be made at the same time the bats are removed. Waitner and Katwick discussed the use of the Strafford County Program personnel to assist in boarding up the windows and building the crates and pricing out the material. OTHER BUSINESS Bob McKinley, President of the Historical Society, said the Robert and Carol Finley Society is offering $25,000 as an incentive if they increase their membership as this is part of the criteria of the funding to raise awareness of cultural institutions, such as museums and libraries. Bonnie Dunton said she was joining the Conference Council on Fundraising on the fundamentals of raising money offering workshops which would help benefit our committee and the Historical Society. SIGNS Dunton suggested purchasing a sign displaying the levels of funds we have raised, what our goals are and progress, then adjusting the sign on a regular basis as we raise funds to draw the attention of the town’s people. Tom Gray agreed that having a sign such as this, it would be a good idea for the public to see a sign displaying progress and that other people have offered to take on this project in the past and the nothing has ever happened. ADJOURNMENT Chair Valente moved to adjourn the meeting. Martin seconded. The motion carried unanimously. The meeting adjourned at 6:35 PM. Minutes prepared by Doreen Valente, Board Chairman. These minutes are not official until approved and signed by the Advisory Committee. ____________________________ Doreen Valente – Chairman ____________________________ Leo Lessard – Vice Chairman _____________________________ Member
August 22, 2007	Chairman King opened the Regular Meeting of the Advisory Restoration Committee at 5:40 PM. Present: Doreen King, Chairman, Leo Lessard, Bonnie Dunton, Anne Clark, Brenda Ward, Rusty Martin, Claire Williams Also Present: Bob McKinley, President of the Historical Society Chairman King led the meeting in the Pledge of Allegiance. TERMS OF OFFICE King asked the members what they would like for terms of office. She offered a three year term. Lessard said he wanted to be listed as a three year term, Bonnie Dunton, three year term, Rusty Martin offered a two year term, Anne Clark offered a one year term, Brenda Ward, one year term, and Claire Williams, Alternate, a one year term. King said Charlie Karcher of Norway Plains Associates, Inc. and Charles and Dina Farrell of Antique Home of New England offered their support to the project. There was a short discussion of the night to meet. The Committee decided to stay with Wednesday nights at 5:30 PM to 6:30 PM each week. NEW ACCOUNT Ms. Bonnie Dunton offered to set up a special Escrow account through the Historical Society to put any funds received for the project. REVIEW OF MATERIAL King handed out packets to the Members along with other documents to be reviewed. Among the documentation is the Grant paperwork for the “Seven to Save Program” through the New Hampshire Preservation Alliance. King said she has a meeting with Ann Walsh, Chairman of the SAU #64 School District on Saturday, August 25 at 10:00 AM to discuss food items and cooking needed for the Committee to host the September 23, 2007 Dinner at the Emma Ramsey Center. The Committee discussed other documents and Flyers from other groups in Town holding bake sales and luncheons. Ms. Dunton said we should also have a table at the October Harvest Festival in Milton Mills scheduled for Saturday, October 28, 2007 to raise additional funding for the project along with a button machine to make buttons to sell at each event the Committee sponsors with “Support the Restoration Project” to be written on the buttons. Ms. Clark offered some very old photos to Ms. Dunton to scan to make postcards to sell. These could be raffled at the September Lunch. King said Mr. Emery Booska supplied the Committee with a pamphlet on Grant writing and shared this with the Committee. King said that the Committee Members are going to the Town House after the meeting as some of the members have never been inside. ADJOURNMENT King moved to adjourn the meeting. Lessard seconded. The motion carried unanimously. The meeting adjourned at 6:05 PM. Minutes prepared by Doreen King, Board, Chairman. These minutes are not official until approved and signed by the Board of Selectmen. ____________________________ Doreen King - Chairman ____________________________ Leo Lessard – Vice Chairman ____________________________ Member
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ADJOURNMENT